Location: La Défense

Contract: 6 months contract / CDD

Diploma: Diploma of Higher Education / Bac +2

Work Experience: 2 years

Remote Working: Occasional

Job description

In connection with all Bleckwen’s team, the administrative assistant supports the Transverse team as a referent on administrative matters. You will be responsible for the daily management of HR and accounting activities.

The scope of your action is based on 3 priorities:

HR and payroll administrative management
  • Manage administrative files from the entry to the exit of the employee under Lucca (our HRIS tool)
  • Archive HR documents (personnel file, medicine report, training, etc.)
  • Prepare the payroll variable elements and conducts the control with the external payroll service
  • Manage meal vouchers
Administrative accounting management
  • Handle Bleckwen courier services
  • Verify supplier invoices and complete the supplier tracking file
  • Send supplier orders
  • Prepare, distributes and archives non-disclosure clauses
  • Scan and archive supplier invoices and service contracts
  • Prepare the sending of documents to the accounting firm
  • Reconcile expenses
HR Communication
  • Participates and collaborates to internal and external events
  • Participates and provides support for internal and external communication
Possibility to evolve towards
  • A permanent contract
  • The management of other HR tasks (recruitment, law, etc.) according to profiles and wishes

Required Profile

  • bac+2 to bac+3 minimum type HR or “SME/SMI Management Assistant” or equivalent, with 2 years minimum of working experience
    (including work-study training) if possible, in a human-sized structure (the versatility of tasks in a SME or a Start-Up spirit is required)
  • Mastery of the Office Pack and level of operational English (minimum level B1)
  • Accuracy, discretion and curiosity are essential to progress in this mission
  • Rapid adaptation, a taste for learning and taking up challenges are essential factors for an easy
  • Integration to the team and the Bleckwen culture